Organising research data
You want to store your research data in a structured way for later use in the working group or in preparation for a publication. On these pages we will show you how to use a data management plan to describe how to handle and organise your data. We will also show you where you can archive your research data to meet the requirements of funding organisations. We also provide a list of points of contact at the university for further information.
Organising data
Effective and secure handling of data requires the creation and use of clear structures for organising your data. Effective data organisation includes systematic folder structures, defining a uniform format for folder and file names, as well as suitable storage locations.
Meaningful naming components are, for example:
- Title, with statement on content
- Abbreviation of the person responsible for the file
- Date in the format YYMMDD
- Version number (e.g. "v02")
Example of a file name: <YYMMDD_TitleMeasurement_Series_Editor_Version>.
Data visualisation and analysis at the University of Rostock
Service | Application Server (SaaS) | High Performance Computing | Virtual Servers (IaaS) |
---|---|---|---|
Purpose | 1. Office communiations and 2. scientific computing and programming | High Performance Computing via SLURM/Modules using central IT resources | Application testing, running applications/ services on Linux servers (Windows currently not available) with public and internal IP addresses |
Limitations | Accessed via browser or software | Requires submitting an application to use | Limited to one year, autonomous administration |
Further Information | ITMZ-Anwendungsserver (SaaS) | ITMZ-Hochleistungsrechnen HPC | ITMZ-Virtuelle Server (IaaS) |
Metadata standards
FAIRsharing is a curated platform for searching data and metadata standards. Different search entry points are offered: It is possible to search the name of the standard, to select specific properties of the standard, or to browse by subject area. The databases also contain policies.
Exchange, storage and long-term archiving of data
Rostock University's ITMZ and the library offer different options for storing and publishing your data.
Storage option | Homedirectory | Project drive | Tape / block storage |
---|---|---|---|
Purpose | Personally assigned storage area, only accessible via own user ID; accessible within the University on various systems | Storage of project-related data; shared use by several researchers | Long-term backup of final research data |
Backup | Every 30 minutes for 72 hours; daily backup for 3 weeks ; from the IT- and Media Centre | Every 30 minutes for 72 hours; daily backup for ≥3 weeks; from the IT- and Media Centre | Guaranteed backup of the bitstream |
Limitations | 200 GB storage space per person free of charge | For departments; administration by department administrators; costs must be covered | Currently only usable via software with an S3 interface |
Further Information | ITMZ-Homedirectory | ITMZ-Projektlaufwerk | ITMZ-Band-/Blockspeicher |
Service | SharePoint | Unibox | Overleaf |
---|---|---|---|
Purpose | Web service for collaborative use of documents, forms, wikis, notes, calendars, tasks, ... | Synchronisation of data between users, desktop computers and mobile devices; collaborative editing of texts, spreadsheets and presentations | Collaborative writing and compiling of TeX documents |
External users | Various interactions possible, e.g. sharing data via link/invitation | Data can also be shared and edited with external users via link/invitation | Sharing and editing via link is possible |
Limitations | Administration via department administrators | 40 GB storage space per person | - |
Further Information | ITMZ-SharePoint | ITMZ-Unibox | ITMZ-Overleaf |
Points of contact at the University
Topic | Assistance and contact person |
---|---|
Applying for a project | Service Centre Projects (S1) |
Provision of necessary software | IT and Media Centre software offers |
Legal advice/ethics advice | University’s data protection officer |
Provision of necessary computing capacity | IT and Media Centre’s High Performance Compute Cluster |
DOI allocation | Rostock University Library DOI |
Record in the research information system | Research database |
Contact
Max Schröder
max.schroederuni-rostockde
Tel.: +49 381 498-8693